ST PIUS PASTORAL COUNCIL MEETING
Tuesday, May 8th 2018
Present: Mervyn Burby, Fr Tony, Teresa Burby, Laura Anderson, Tony Clark, Peter Turvey, Colette Melly, Peter Strode (Secretary).
Minutes of the last meeting
These were approved without amendment.
Matters arising from the last meeting
Mervyn said there had not been a meeting of the Parish Pastoral Committee, so he was not able to report on points he was to have raised with them. There were no other matters arising.
Re-definition of the purpose of the Committee
Father Tony noted there was some duplication regarding matters covered by this Committee and those covered by the Finance Committee. Finance and Property Maintenance were the responsibilities of the Finance Committee, and he proposed they would no longer form part of our agenda. This change will allow us to focus on three key areas highlighted in the recent parish consultation, Prayer, Formation and Outreach. A summary of the previous discussion on these three matters was available, and Father Tony said he would email it to the Secretary. We needed ‘new blood’ on the Committee but recruitment would be held off for the present.
Laura reported that Steven Jakubowski might be able to put us in touch with a young organist in the Effingham parish, who could play when Rafael and Ciaran were no longer available. Father Tony confirmed that a bursary payment could be made on the basis that we were encouraging young musicians to enhance their experience. It was thought possible that there might be two applicants, though this was not certain. Laura was to contact the person or persons concerned through Steven Jakubowski and Father John Inglis. (Subsequently contact has been made with the boy in question, and it is hoped that he will visit St Pius on May 20th). Some discussion took place regarding computerised organ music, but the general opinion was that, based on our experience of using such systems, that they were a poor substitute.
Laura reported that the number of Altar Servers had decreased, and that there was a ‘lack of enthusiasm’ amongst those remaining. We might need to find a local leader to remedy this situation.
First Holy Communion Masses at St Pius would be held on June 9th, at 10.00 and 13.00. Approximately 36 children would be making their First Communion that day.
Every effort was being made to discover when parish events were taking place, so that dates could be included in the ‘parish diary’ and published. This related to the year 2019, which commences in September 2018. Michael Phillips had agreed to produce the first draft.
New directives for Catholic Parishes will be issued on a nationwide basis regarding the holding of personal data. The effect this would have on the parish database and personal data held by members of the parish as part of their parish responsibilities was not yet clear, and guidance from the Diocese on this matter was expected.
Need for volunteers
Volunteers were needed in various key areas of parish activity. The Mothers and Toddlers group were already advertising in the Newsletter, and the Secretary was asked to draft an insertion regarding helpers for coffee mornings, about which there was also growing concern.
It was suggested that in September another general appeal for volunteers should be made, with volunteer forms having to be completed while people were still in church. This approach had been successful when last attempted.
Though the shared lunch held on April 29th had not been widely publicised it had been a success. The next shared lunch would be held on June 24th, and Sandy had undertaken to include it in the Newsletter and parish notices. Dates for a ‘Big O’ party and a dinner in aid of refugees had been suggested by Catherine Hughes as September 15th and October 20th respectively.
Teresa would prepare an e-mail invitation for parents of First Communion children inviting them to come to the shared lunch on June 24th.
Premises and health and safety
Tony Clark had prepared a report which is attached to these minutes. He added that further work needed to be done in relation to the ‘rainwater head’ and Terry O’Leary was finalising this with the contractors.
Tony hoped that volunteers could be trained in matters relating to the question of legionella in the water system. This had been carried out by a consultant. It was agreed that personal contact would be the best approach. If this was unsuccessful posters would be put up in September.
Discussion took place regarding whether a more suitable framed-picture of Mother Teresa should be found and it was agreed that Tony Clark would obtain one. The placing of the picture would be considered in conjunction with the return of the statues that used to be in the church and were going to be returned to their original locations.
Correspondence had been received regarding the possible replacement of the round window in the church. Reference had been made to windows previously held in the church at Burpham, and which may have been stored when the church was demolished. However, their whereabouts were unknown. Mervyn was to write to Catherine Hughes on this matter. Father Tony said that the Diocesan Art and Architectural Committee would need to be involved and would want to know if the present window had been failing in some respect. They would also want to know what consultation had taken place. Peter Turvey offered to withdraw the suggestion of providing a new window to commemorate his late wife, but the Committee thought the matter of the missing windows should be resolved first.
Laura reported that the collection taken on Maundy Thursday in aid of Number Five had raised £166.60.
It was reported that it was hoped a temporary secretary would shortly be recruited to assist Sandy.
The next meeting will be at 7.30 on Tuesday July 10th at St Pius X.
St Pius – Community Committee
Tues 8th May 18
Landscaping: Work complete. Contractor has provided irrigation equipment and is monitoring to ensure the new turf does not dry out. A post and rope barrier around this area is proposed to be removed only when the ground has firmly settled. Planting a few small shrubs along the brick boundary will now be considered.
Legionella: Training will be arranged for parish personnel to undertake monthly monitoring of water supply systems in the various parish buildings. All data recorded will be assessed annually by an outside consultant.
Boiler Servicing: Completed on Mon 12th Mar. Gas Safe Certificate issued.
Six Monthly Fire Alarm Inspection: Awaiting comments from Electrical contractors regarding additional alarm sounders and ‘break glass’ red boxes in church & narthex, also provision of special keys to red boxes to enable us to carry out monthly fire alarm tests.
Following completion of landscape work the ‘fire assembly point’ notice will be moved to that area.
‘Fire Action’ Signs have been revised and will be displayed shortly. ‘Fire Exit’ signs will be placed over the appropriate doors in the church.
Safety Toolbox Update: We have lost some momentum in carrying out some routine testing and hence the toolbox is not quite up to date. Two items are overdue – The five year buildings inspection and events risk. These will be dealt with by the central Finance and Property Committee.
Faulty Rainwater Head: Contractors attended in March and rectified defective material. Scaffold remains in position (at no additional cost to us) pending further work which was completed on Friday last. This entailed taking up decking and insulation to an area of roofing adjacent to the faulty rainwater sump and head. This tends to answer outstanding questions we have had. It is now agreed the contractor will inspect one other sump/head. Terry O’Leary has this in hand.
Ice & Snow Management Plan: The notice describing actions and equipment has been updated and is displayed in the Hall Lobby notice board.