ST PIUS PASTORAL COUNCIL MEETING
Tuesday, January 9th 2018
Present: Mervyn Burby, Colette Melly, Laura Anderson, Tony Clark, Peter Turvey, Peter Strode (Secretary).
Apologies: Teresa Burby, Father Tony.
Matters arising from the last meeting.
When they had been finalised the minutes of the last meeting had been sent to Mercedes for printing, and copies had been left in the narthex, with a note in the Newsletter saying they were available. Nick Fox had also been sent a copy for inclusion in St Pius in Print. This process would be followed in future, and the office would also let people know the minutes were available via the Newsletter.
Mervyn reported that he had received some comments about the Christmas liturgy. Though it had gone well for the most part, there had been some lack of coordination between the choir and those operating the AV equipment. This had partly been due to lack of clarity regarding the starting time of ‘midnight Mass’, and discussions re these timings should take place at an earlier stage for Christmas 2018.
Peter Turvey reported that the 10% collection had yielded around £5,600, which was very satisfactory. This would receive a further ‘top up’ from the parish charity fund before being distributed to the three nominated charities. Since collections for the 10% charity and the Christmas gift to our priests had been taken on the same day there had been some confusion, though this was easily corrected. Next year different coloured envelopes would be used, and it was hoped that Monica Rowden would organise this. Regarding second collections, guidance was needed concerning how many could be taken in one year. Mervyn was to raise this matter at the Parish Pastoral Committee.
Although ‘bidding prayers’ were mainly produced by members of the St Pius congregation there had been an occasion when an additional set had been received from the central parish office, which was confusing. This would be taken up with the Liturgy Committee. Readers should understand that there ought to be a distinct pause between each prayer. Mervyn said he had received a comment requesting that more ‘children friendly’ hymns should be used at the 09.30 Mass. He would raise this with the choir and the Parish Council. It was hoped that someone could be found to take charge of Children’s Liturgy. Peter Strode said that Geri Wells, Nicola Leclezio and Nick Combes had all got DBS clearance.
The ‘shared lunch’ had been a success and should be continued if possible. The third Sunday in the month was thought to be the most favourable time. Colette suggested that there should be ‘film evenings,’ possibly with a Christian theme; a licence might need to be obtained. Teresa would welcome any suggestions on this topic. Younger people should become involved if possible.
Premises and health and safety
Tony reported that there were concerns about health and safety issues across the parish as a whole, though at St Pius they were relatively minor. The consultant concerned with legionella had made three inspections. Under current regulations TMV’s (Temperature Monitoring Valves) need to be installed to the pipework beneath the hand basins in the two disabled toilets to control the water temperature within required limits. The electricity equipment was all in order and Tim O’Dwyer had all the necessary papers. He would be finalising procedures for checking the alarms and other equipment on a regular basis, and this would probably be done by the Caretaker. The consultant had said that someone should be given further training in health and safety issues.
The retaining wall in Horseshoe Lane East had now been repaired. Tony had tried to obtain estimates for landscaping the top right hand corner of the car park. One had been received which was well over the estimated budget and another is expected this week; at least one more is being sought. Digging out the roots would probably be the most expensive item. Terry O’Leary was in contact with a contractor regarding the stain in the corner of the hall. The Caretaker should be asked to check the candle in the sanctuary lamp on a regular basis. Ideally it should be red.
Laura said there was no system for notifying us when funerals were arranged. She would try to rectify this with the office in the near future. Michael Combes had a plan for re-ordering the narthex and Tony would go through them with him. Michael had also proposed that a very comprehensive list should be published showing who was responsible for each function in the parish. Tony would show Michael what we had on record at present.
The next meeting would be at 7.30 pm on Tuesday March 13th and on the second Tuesday in alternate months thereafter. Peter Strode was asked to let the parish office know, so that premises could be booked and Fr Tony’s diary updated.