St. Pius Pastoral Council - Minutes of Meeting 14th November 2017

ST. PIUS PASTORAL COUNCIL MEETING
TUESDAY 14TH NOVEMBER 2017
 
Present:  Peter Turvey (chairman), Mgr. Tony Barry, Laura Anderson, Tony Clark, Colette Melly.
 
Apologies: Mervyn Burby, Teresa Burby, Terry O’Leary
 
Fr. Tony opened the meeting with a prayer.
 
Matters arising from last meeting:
Minutes of the last meeting had been published and no comments had been received.  In future copies of minutes will be left in the narthex for collection by those interested and given to Nick Fox for inclusion in “Parish in Print”.                                            ACTION: LA
 
Finance: 
A meeting was held last week.  Some items will cost more than the local limit, eg landscaping the corner of the car park, where trees have had to be cut down.  We are awaiting tenders, but it may cost as much as £6,000.
 
Social:
Nothing is planned at present, the monthly shared lunches have been put on hold.  Ideas for social events should be sought, possibly with the intention of fund raising, which might create greater demand.  Film showings and quizzes have been popular in the past.  The recent Mexican supper had been a great success (thanks to Catherine Hughes).
 
Premises:
1. All electrical work has been completed and tested and we await certification and instructions on what we can test ourselves. 
2. The stain in the Hall lobby is being dealt with – it was caused by a faulty rainwater head and the others will be checked.
3. The water stopcock and meter has been found – it is in the pavement on the corner of Laustan Close and Horseshoe Lane East and it is likely that the main itself goes diagonally across the cottage land.
4. It is thought that the leak in the narthex is caused by a fault in the mastic pointing to the flashing above the metal cladding to the church gable wall.  This will be repaired.
5. The retaining wall in Horseshoe Lane East has not been completed, due to default by the anointed contractor.  The project is out to retender.
6. The entry alarms have been repaired.
7. The blinds in Jeffries Hall have been repaired.
8. An extra sanitary bin and de-odoriser has been placed in the baby changing room and these have been included in the maintenance contract.
9. A legionella risk assessment has been undertaken, with some actions required, mainly water temperature adjustments.  As all plumbing systems to the church complex are “enclosed” (ie there are no water storage tanks) risks are extremely low.  However, monitoring is required monthly.
10. A fire risk assessment has been made.  The blanket near Our Lady’s statue needs to be moved and the notice reworded. A new parish-wide contract has been taken out for fire-fighting equipment.
11. The cleaners’ contract has been agreed, they now clean the Church every week.
 
Other Business:    
A secretary is urgently needed for this council.  A notice should be put in the newsletter.                                               Action: LA
It was suggested that we should issue volunteer forms, to be completed one weekend in the near future.
The terms of reference for this council were discussed, it was considered that a finance and property sub-committee could be amalgamated with this council, as many items were common to both.  No decision was made. We should ensure that we always report to the Parish Pastoral Council and aim to unify the parish.  Fr. Tony asked us to consider the Bishop’s paper, which says that our aim should be “prayer, formation and mission” and further work is being done to bring this to the whole parish.    
 
The meeting closed with a prayer.
 
Next meeting: Tuesday 9th January 2018 at 7.30pm.