St Pius Pastoral Council - Minutes of Meeting 13th November 2018

ST PIUS PASTORAL COUNCIL MEETING
Tuesday, November 13th 2018
 
Present, Father Tony (Chair), Laura Anderson, Tony Clark, Nick Combes (part), Peter Strode (Secretary).
 
Welcome
Father Tony welcomed Nick Combes to the Committee.
 
Apologies
Peter Turvey, Mervyn Burby, Teresa Burby, Colette Melly
 
Minutes of the last meeting
These were approved without amendment.
 
Matters arising from the last meeting.
There were no matters arising.
 
Chairman’s report
Father Tony reported that a good number of ‘volunteer forms’ had been received – about 100 from the 18.00 Mass and 160 from the 09.30 Mass. They included responses from people who wanted to undertake more duties as well as from those who at present did not have any particular role to play. They should be responded to as quickly as possible. Their details would be passed to those members of the parish who had responsibility for the various areas concerned. Further guidance from the Diocese was expected concerning how this information should be stored and used, bearing in mind the strict instructions of the Data Protection Act. In completing the forms parishioners had already agreed that basic information about them could be held on the parish database. 
 
Prayer, Outreach, Formation
The Bishop would be visiting the Deanery on Monday November 19th. The meeting would be held at 19.00 at St Joseph’s and would be preceded with drinks and light refreshments in the hall at 18.15. On November 30th there would be a meeting for the Chairmen of parish groups. On January 6th there would be a social for anyone exercising ministry in the parish, at which mince pies would be served.

In February meetings would be held to explore what we are doing, what we might be doing, and how to go about it, including provision for funding. The format for these meetings was being finalised.

The parish directory was to be updated and re-published. Draft copies would be available at the party to be held on the Epiphany.
 
Liturgy
Laura said that the Remembrance Day liturgy had been particularly moving. It seemed there would be plenty of support over the Christmas period, since Ciaran was returning and Laura Brown from Rydes Hill had also offered her services. It was understood that the young organist from Leatherhead was interested in playing again. Father Roy would be saying the 18.00 Mass on Christmas Eve. The later Mass would commence at 21.00 and would be preceded by carols at 20.45. Laura commented she was glad that Una had joined them at the last meeting. The next meeting of the Liturgy Committee would be held in March 2019.
 
Social
The Film Night and the ‘BIG 0’ party had been very successful. Not very many had attended the shared lunch, but it had been a very pleasant occasion. There was to be another Film Night on November 23rd. It was possible that Liz Combeer and Una would be organising a party for the children.
 
Premises and health and safety
Tony Clark had prepared a report dated November 6th which has already been circulated. However, since it had been prepared, a leak had occurred in the narthex during the recent heavy rain. He would shortly be discussing maintenance costs with representatives from the parish and the diocese.
 
Other business
Laura said that the number of people contributing to the MISSIO ‘red boxes’ had dropped, and it might be sensible to discontinue using them. Father Tony said this could be considered part of ‘outreach’, and  would be considered at the forthcoming February meetings. They would still be used for the present. The office forming part of St Pius would be cleared in due course.
 
The next meeting will be at 17.30 on Tuesday January 8th at St Pius X.