ST PIUS PASTORAL COUNCIL MEETING
Tuesday, March 13th 2018
Present: Mervyn Burby, Fr Tony, Teresa Burby, Laura Anderson, Tony Clark, Peter Turvey, Peter Strode (Secretary).
Apologies: Colette Melly.
Minutes of the last meeting
These were approved without amendment.
Matters arising from the last meeting.
Following the consultation meetings that had taken place in the parish recently it had been decided that the three main areas on which we should concentrate would be Prayer, Formation and Outreach, which were also the key areas identified by the Diocese. A summary relating to this had been included in a previous issue of the Newsletter, and it had been included in ‘St Pius in Print’. However, several members of the Committee had not seen it. Fr Tony said it might be included in other future material. This report is to be discussed at our next meeting, and how to implement the views and findings within our St Pius community.
Discussion took place concerning how the weekly Newsletter and enclosures were received at St Pius, and when they were delivered. At present they arrive with the priest who is saying the Saturday 18.00 Mass, but the ‘welcomers’ might be short of time to assemble the various insertions, and people already in the church might well miss out on receiving them. The other sections of the Parish sent people to collect these items from the parish office on Friday afternoons. Laura said she would undertake to do this in future, and would make alternative arrangements when she was away.
Peter Turvey reported that up to now parish income had not kept pace with expenditure, and there were clear indications that income was slowly decreasing. However, little had been spent on maintenance, and sums now needed to be allocated to finance several vital projects. Quinquennial inspections were approaching, and this made the matter all the more urgent. We might well need to organise an appeal, and people should be reminded that their monthly contributions to parish funds should be reviewed from time to time. This matter would need to be further discussed at the next meeting.
The main concern was how the choir could continue once Rafael and Cieran had left to go to University. The possibility of offering ‘organ scholarships’ was discussed, and perhaps Maureen Durston could raise this matter with St Peter’s. Indeed, applications from any school could be considered, so the appeal should be as wide as possible. A meeting would be held this week regarding the Triduum and Easter ceremonies.
Fr Tony said that a record needed to be kept regarding which Eucharistic Minister had taken Communion to which house bound parishioner. Parishioners should be asked to look out for long term absence of members of the parish who attended Mass regularly.
The bread and soup lunch in aid of CAFOD had been a financial success, though the attendance was disappointing. Taking into account the Government’s ‘double up’ and gift aid, a total of £560 had been raised. The event had clashed with one of the parish retreat days, otherwise more people might have attended. After Pentecost a look would be taken at all dates right across the Parish, so events could be better coordinated for 2018/2019.
The next shared lunch was scheduled to take place on April 29th, provided the hall was free. This would be confirmed and put in the Newsletter.
It was agreed that ‘nibbles’ and drinks would be served in the narthex after the Easter Vigil.
It might be possible to arrange a ‘newcomers lunch’ as in the past. It might also be possible to hold a special lunch or tea for families in which children had made their first Holy Communion, to encourage their ongoing involvement in the parish.
It might be possible to hold a ‘Big 0’ party.
Premises and health and safety
Tony said that so far as health and safety was concerned we were now in good order. The fire alarms had been tested, and it was noted that whilst there are no alarm sounders in the church and narthex, alarms in other areas could be heard, the view is that no additional sounders need to be installed. Similarly, there are no red ‘break glass’ boxes in the church or narthex which may be recommended - we await comment from the electrical contractors and Health and Safety Consultant. Voytek would check the alarms monthly. Fire, snow and ice signage are being revised.
Tony reported that some work had been done on the rainwater head, and it was possible that there was some condensation in one corner. Terry O’Leary would get a report from the roofer. The records were being examined to see if the original spec had been correct. Tony said it might be necessary to open up the other three corners, but he did not think there would be a problem.
Work would commence on the car park on April 16th. The roots would be dug out and the ground levelled off so that it could be re-turfed. For the present additional parking space would not be provided.
It was stated that there was no up-to-date record of who had been issued with keys to different parts of the premises, particularly with regard to who had the master keys. We should re-examine who had a need for keys, and what changes might be necessary. Fr Tony approved the issue of a St Pius master key for use by the central parish office. Tony Clark will arrange this with Harvey Palmer, for which Fr Tony will provide a note of authority.
Peter Turvey had proposed that the window above the altar should be replaced with one commemorating his late wife, which he would donate, and various designs were examined. Fr Tony said he would obtain advice from the Diocesan Art and Architecture Committee, who would be sure to ask whether the community had been consulted on the matter. The Committee in general had no objection to the change, but agreed that full consultation was necessary.
Fr Tony said that people needed to be encouraged to sign up for the Parish database, which was essential for the efficient running of the Parish. Without this it might not even be possible to find contact details for a parishioner who wished support.
The next meeting will be at 7.30 on Tuesday May 8th at St Pius X.