ST PIUS PASTORAL COUNCIL MEETING
Tuesday, September 11th 2018
Present: Mervyn Burby (Chair), Father Tony, Laura Anderson, Tony Clark, Colette Melly, Teresa Burby, Peter Strode (Secretary).
Minutes of the last meeting
These were approved without amendment.
Matters arising from the last meeting
Mervyn thanked Father Tony for the financial information re the parish accounts for 2017, which had been published since our last meeting.
Mervyn had nothing to report, but Father Tony said a number of things had happened or were going to happen shortly. William D’Souza had been appointed Parish Project Manager and had already started work. His duties would include examining our committee structures, consulting on proposals for development on liturgy, prayer, formation, mission and outreach, and future funding for the parish. New members should be sought for committees, probably by nomination, but until the Bishop’s visit had taken place committees would remain as at present. A revised ‘volunteer form’ would be used in this connection, which would include all parish activities, including serving on committees. Colette agreed to re-design the existing form. People would be reminded that their details needed to be entered on the Parish data base, and Father Tony would check on what information could and could not be included. Meanwhile ‘think tank’ projects under the guidance of Chris Richardson and Pat Jones were well under way.
Prayer, Outreach, Formation
The Bishop was consulting with all the clergy regarding what he would include in his November meeting with the Deanery, which would take place on November 19th. On November 29th there would be a ‘mulled wine’ gathering of all the teams in the Parish, which would be a ‘thank you’ session, and a prelude to a general presentation to the Parish of the ‘think tank’ recommendations. This would take place over three weeks in February.
Consideration was being given regarding how to ensure that people who needed a lift to church could get them on a regular basis. Car sharing was also an important aspect of this matter.
Laura said there had been no meeting of the Liturgy Committee, but she hoped one would be held on September 25th. There was no further news regarding a musician for the choir, but it was encouraging that the choir numbers had slightly increased. There was some doubt regarding whether First Holy Communion families wanted to have pews reserved for them, or whether they preferred to just take whatever place in the church was available.
Catheryn Hughes was organising a supper in aid of Syrian refugees on Saturday October 20th. Teresa reported that a shared lunch would be held on Sunday October 28th from 12.00 – 14.30. A ‘Big O’ party was scheduled for Friday November 9th, which would be for the whole parish. Colette would look into the question of holding a film evening.
Premises and health and safety
Tony Clark had prepared a report for the Finance Committee a copy of which is attached to these minutes.
It was reported that the boxes containing correspondence between St Joseph’s and St Pius had sometimes not been opened for a considerable time. Voytek was now looking after this on a regular basis. Colette was trying to obtain a good picture of Mother Teresa to replace the one formerly on display in the church. Peter asked whether it would be possible to have the newsletter published weekly rather than fortnightly. This would be considered by the new Communications Group.
The next meeting will be at 17.30 on Tuesday November 13th at St Pius X.
St. Pius Finance & Property Committee
Tues 4th September 18
Fire Safety: Additional fire safety signs are in place.
Fire Alarm: The cause of the alarm on Thurs 23rd Aug. has not been established. It is thought to be a system fault in the Hall control box. Call has been put out for Clayton Electrical to attend to establish the problem and carry out the six monthly service due about now. No response to date. Hoping Tim O’Dwyer can deal with this in the coming week.
Dyson Hand Dryer – Ladies Toilets: For the time being this one of two dryers is signed “Out of Order”. Have had the cover off, no sign of any faulty or burnt out components. After only seven years Dyson’s do not have spares for this model even though the parts were originally guaranteed for five years. Cost of replacement with a similar machine would be £900 to £1,000. Repair, if parts can be found, likely to be £400 to £500. It is probably worth a call out charge, if an engineer conversant with these machines can be found, to establish the fault.
Legionella Monitoring: We have the necessary equipment for monthly monitoring. No problems found so far.
Decoration: Several areas of damaged decoration to walls have been touched up.
Hall Dado Electrical Ducts: One external corner unit and one joint cover strip have been replaced.
Hall Blackout Blinds: Michael Wheeler continues to deal with the faulty slatted blinds to the main window. Repairs to the escape door blinds can probably be done in house. Currently seeking some spare components.
Jobbing Gardener: Francisco, also known as Paco, has now retired and George Gunson will no longer maintain the tubs at the church entrance. Voytek will now deal with all external ground maintenance and has been briefed accordingly.
New Turfed Area: Stephen Rowden has kindly provided the low level wooden barrier units around the newly turfed area.
Fencing: Following some clearing of ivy and shrubbery, it is clear some fencing needs repair or replacement, cost probably £500 to £600.
Church Cleaning: Cleaners Alma and Hassan return on Fri. 7th Sept. following extended leave.
TC 1st Sept 18